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Legal Assistant (DU and EN) in an international Law Firm

PAGE PERSONNEL in BRUSSEL
time Online sinds 15 oktober 2024 - Vaste jobs

As a Team Assistant, you will be responsible for a wide range of tasks

Bedrijfsomschrijving

We are a dynamic organization with an American model focused on providing high-quality legal services.To expand our team, we are looking for an enthusiastic Team Assistant to support us in a fast-paced environment.

Omschrijving

  • Coordination of Office Procedures:

    • Efficiently coordinate workflows and administrative processes.
    • Follow the organization's policies and procedures.
    • Maintain positive relationships with supervisors, colleagues, and clients.
  • Teamwork:

    • Act as a member of the secretarial team and provide support during absences.
    • Handle group calls and volunteer for extra work when available.
  • Confidentiality:

    • Ensure the highest level of confidentiality for all client and organizational information.
  • Diary Management:

    • Manage the daily schedules of attorneys, including meetings and travel arrangements.
  • Client Communication:

    • Effectively communicate with clients via phone and email.
    • Sort and process client emails and documents for attorneys in their absence.
  • Document Preparation:

    • Draft and type correspondence, documents, and presentations from various sources.
    • Ensure accuracy and clarity in final versions and timely completion.
  • Filing and Records:

    • Use the organization's computer systems effectively.
    • Maintain both hard copy and electronic filing systems.
    • Provide support with research.
  • Timekeeping:

    • Enter attorneys' timesheets into the system and meet monthly deadlines for final entries.
  • Billing Support:

    • Assist with the billing process, coordinating with billing teams as needed.
  • Expense Reimbursement:

    • Work with the accounts department to process reimbursements and payments.
  • Handover Notes:

    • Maintain up-to-date handover notes for each designated attorney.
  • Other Duties:

    • Responsible for additional secretarial and administrative tasks as requested.