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The Executive Assistant will support the CEO in managing administrative tasks, including scheduling, invoicing, and coordinating technicians, while also assisting with project management and client communications.This role offers the opportunity to work in a dynamic, small team, with room for professional growth and development.

Client Details

The client is a small, growing electrical services company.The company specializes in residential and commercial electrical work, with a focus on quality service and client relationships.

The CEO is involved in daily operations and needs an Executive Assistant to help manage administrative tasks, support project scheduling, invoicing, and communication, allowing for more.

Description

• Administrative Support:
  • Manage emails, respond to client requests, and handle internal communication.
  • Assist with the preparation and management of invoices, quotes, and billing.
  • Handle the encoding and tracking of data related to jobs and projects.
  • Oversee and update project and job schedules to ensure timely completion.
  • Manage supplier orders and track deliveries.
  • Assist with the scheduling and coordination of technicians' daily tasks and interventions.
• Client Interaction and Support:
  • Respond to client intervention requests and manage job details.
  • Assist the CEO in maintaining strong relationships with clients, ensuring high customer satisfaction.
• Technical Understanding:
  • While not a hands-on technical role, understanding technical terms and project requirements will be essential for effective communication with technicians and clients.
  • Prepare reports on technical work and project statuses.

• Als TAR Scheduler ben je verantwoordelijk voor het opstellen van het shutdown plan voor het komende jaar.
• De TAR Scheduler is verantwoordelijk voor het inplannen van de aan hem/haar toegewezen werkorders en het opstellen van een detailplanning voor shutdowns op basis van de prioriteiten van het werk en de beschikbare capaciteit.
• Je  communiceert de shutdown planning naar alle betrokkenen (productie, uitvoering, contractors,.) en toetst met hen de haalbaarheid van de planning.
• Na eventuele aanpassing van de planning communiceer je de definitieve planning naar alle betrokkenen en zet de werkorders in het EAM systeem gereed voor uitvoering.
• Je monitort de realisatie van de planning en past deze indien nodig aan.
• Je definieert en bewaakt de kritische paden binnen de TAR.
• Je stemt de diverse TAR fazen (uitdienstname, warm werk venster, indienstname,) af met de productie verantwoordelijken
• Je analyseert de impact van extra scope op vlak van doorlooptijd, benodigde resources en impact kritisch pad tijdens de TAR.
• Je levert de noodzakelijke rapportages  tijdens de TAR  (look a head rapporten, progress curve,)
• Je bepaalt verbeter acties in kader van continue verbetering van het planningsprocess.
• Je zorgt voor integratie van engineering projecten in de overall TAR planning
• Je brengt de uit te voeren scope geografisch in kaart in kader van optimalisatie logistiek omtrent kranen, hoge drukwagens, inzet veiligheidswachten,

As a Program Manager, you'll take full responsibility for your program's delivery.You'll manage all aspects, from cost and schedule to quality, ensuring everything stays on track.

Oversee successful program delivery (cost, schedule, quality).
Collaborate with System Engineering &Team Leaders to create Work Breakdown Structure (WBS).
Ensure the necessary resources are available and effectively allocated.
Identify and mitigate project-level risks.
Provide forecasts of program costs (hours and purchases) and track progress.
Manage schedules, coordinate resources, and report progress to stakeholders.
Collaborate with teams to resolve issues promptly.
Prioritize tasks, set deadlines, and keep the program on track.
Supervise the programs and projects within your portfolio.
Manage contracts, ensuring compliance and delivery.
Communicate regularly with the customer to ensure alignment and satisfaction.
Act as the ‘account manager' for specific customers, fostering strong relationships.

For a major medical company specialised in clinical research we are looking for a Facility Coordinator.

Provides general Facilities and site support to the Brussels Lab location, through the performance of assigned tasks related to facilities services and building maintenance.

Essential Functions

• Supports day-to-day Facilities operations at the GCL Brussels location, including but not limited to: day-to-day Facilities operations
• Acts as a back-up for the Receptionist
• Undertakes daily building checks and inspections and addresses issues
• Anticipates and responds to building or equipment maintenance tasks, including the completion of work requests, scheduled routine maintenance, and preventive maintenance and repairs
• Supervises contractors and the execution of planned maintenance and contracted services
• Assists with the ordering of supplies and management of inventories
• Performs document storage in line with SOP requirements
• Ensures that Facilities policies and procedures are followed
• Liaises with suppliers, contractors and Facilities management
• Acts as a point of contact for other departments
• Responds to facility-related emergencies as assigned
• Participates in the on-call rotational schedule for REES
• Supports Facilities project work where required
• Provides support with health and safety matters where needed

We are seeking a highly organized and detail-oriented Maintenance Planner to develop and coordinate maintenance schedules for gas-related equipment and infrastructure.

Bedrijfsomschrijving

Our client is well-known actor in its field: industrial chemical.Based near Brussels.Committed to delivering high-quality products and exceptional customer service.

They are also well connected by public transport and/or car.

Omschrijving

• Develop and maintain preventive maintenance schedules for all equipment and facilities.

• Coordinate with maintenance teams, field technicians, and contractors to ensure timely execution of maintenance tasks.

• Monitor and track work orders to ensure completion within established timeframes.

• Maintain accurate records of maintenance activities, equipment history, and spare parts inventory.

• Ensure compliance with industry regulations, safety standards, and company policies.

• Collaborate with procurement teams to ensure availability of required spare parts and tools.

• Generate reports on maintenance performance, equipment reliability, and cost analysis.

As a Production Planner, you will manage the creation of production orders, material allocation, and collaborate across departments to ensure the timely and efficient delivery of operational projects from start to finish.

Manage the operations projects assigned to you
Actively involved in improvement projects
Upload and validate M-BOM information into the ERP system for seamless operations.
Create and manage production plans to make sure projects stay on track.
Set up production orders in the ERP system based on project details.
Handle production orders, and ensure materials are allocated on time.
Work closely with the warehouse, assembly, and QC teams to keep production on schedule.
Track project budgets and assist with calculations for tenders.
Prepare cost estimates for repairs and start the return process in the ERP system.
Take care of administrative tasks, like transfers between projects and documentation.
Keep capacity lists updated to ensure efficient project planning.

For one of our clients specialized in the industry sector, located in Louvain-La-Neuve, we are a highly skilled Senior Executive Assistant to support the CEO.This role demands exceptional organizational abilities, and a proactive approach to efficiently manage high-level administrative tasks.

You will have full autonomy and the ability to take on many responsibilities and be in contact with stakeholders from all around the world.

Key Responsibilities as Senior Executive Assistant:

• Manage complex calendars and schedules.
• Management of international travel arrangements.
• Prepare presentations, reports, and correspondence with meticulous attention to detail using Microsoft Power.Point and Excel.
• Coordinate and interact with stakeholders globally, including executives, clients, and board members across diverse time zones and cultures.
• Handle sensitive and confidential information with utmost discretion.
• Act as a central point of contact for internal and external stakeholders, demonstrating strong interpersonal and communication skills.
• Take initiative to streamline processes and enhance efficiency within the executive office.

As an engineering planner you will be responsible for overseeing production planning for aerospace projects and prototypes, ensuring seamless coordination between various stakeholders and departments.

Oversee configuration control within operations (M-BOM) to ensure flawless execution.
Manage the release of Long Lead Items to align with project schedules and delivery deadlines.
Ensure timely release of project files, staying on track with deadlines and plans.
Create and maintain production schedules for aerospace projects and prototypes.
Set up purchase requisitions in the ERP system for aerospace projects and prototypes
Manage BOM logistics, ensuring smooth delivery, warehouse coordination, and work release
Support budget tracking for aerospace projects and prototypes.
Review the “as-designed” cost and provide feedback.
Perform post-calculation for hardware to assess cost accuracy.

JOB PROFILE

We are looking for an experienced Project Engineer to plan, oversee and manage various projects for our crane division.This role requires a combination of technical knowledge, financial oversight and administrative skills.As a key team member, the Project Engineer will coordinate the daily operations and logistics, attend technical meetings, and maintain strong customer relationships

KEY RESPONSILITIES:

1. Project Coordination and Oversight

• Oversee and manage the entire project life-cycle, from mobilization to invoicing.
• Ensure that all aspects of the projects are executed efficiently within the budget and in compliance with safety and industry regulations.
• Organize and coordinate works on site, ensuring that the timelines and project deliverable is met.

1. Scheduling & Logistics

• Work closely with the operations and logistics teams to schedule the necessary equipment and personnel for each project.
• Ensure smooth logistics operations and resolve any issue that may arise during the project.

1. Safety & Compliance

• Ensure all activities are carried out in compliance and safety standards, regulations, and industry best practices.
• Regularly perform site inspections and participate in on-site activities as needed to ensure safety and project requirements are met.

1. Technical, Financial, & Administrative Tasks

• Handle technical aspects of the project, including technical support and troubleshooting when necessary.
• Manage the financial aspects, ensuring projects stay within budget and handle invoicing as per project guidelines and commercial agreements
• Perform administrative tasks related to project documentation, including reporting and project status updates.
• Build and maintain strong relationships with clients and key stakeholders to ensure customer satisfaction.
• Communicate project updates, progress, and any potential issues to customers in a timely and professional manner.
• Stay updated on the latest technical and technological developments in crane operations and related fields.
• Continuously seek ways to improve project efficiency, safety, and cost-effectiveness.