44 jobs voor marketing administrative assistant gevonden

As an Executive Assistant at this dynamic international design company, you will support C-level executives with agenda and travel management, office operations, event coordination, and project support.You will also act as a key point of contact for stakeholders, providing proactive administrative support.

Client Details

Our client is a dynamic, family-oriented international design and creative company based in Brussels, conveniently located near the train station and easily accessible by metro.You'll be supporting C-level executives working on exciting international projects in a fast-paced, creative environment.

Description

As an Executive Assistant, you will be a key support for the C-level team, ensuring the smooth operation of their daily activities and assisting with a variety of creative and administrative tasks, including:

• Agenda & Travel Management: Organizing schedules and travel arrangements, ensuring everything is in place for smooth and efficient operations.
• Office Management: Overseeing the day-to-day office activities and ensuring the team has all the resources they need to succeed.
• Event & Meeting Coordination: Organizing creative meetings, team events, and client presentations, both locally and internationally.
• Administrative Support: Preparing reports, presentations, managing emails and calls.
• Project Coordination: Assisting in the planning and coordination of creative projects, ensuring timelines and deliverables are met.

Event & Meeting Coordination: Organizing creative meetings, team events, and client presentations, both locally and internationally..Administrative Support: Preparing reports, presentations, managing emails and calls..

Organising internal events (fashion team building, seasonal events, after show parties, etc.).Supporting the coordination of external events (fashion shows, influencer events, etc.).

Administrative Tasks: Handle various administrative tasks such as maintaining customer files and reports...

Market Analysis: Monitor developments .Customer Service: Provide excellent customer service and strive for maximum customer satisfaction..Administrative Tasks: Handle various administrative tasks such as maintaining customer files and reports...

Point presentations, travel arrangements, tracking timesheets, …)..Efficiently managing agendas, including scheduling appointments with clients, colleagues, and recruitment interviews..

You take ownership of all administrative aspects of a client relationship, including account opening and closing, valuations and other client related documentation, operational account problems.You coordinate marketing events invitations to support Private Bankers.

Managing badges & access for visitors & employees.General administrative support (phone, documents, emails.) at the reception.Coordinating the office.Follow up & ordering of office supplies. Contact for suppliers.Managing in/out mail.

Assist the Marketing & Communications Manager and Association Volunteers with scheduling meetings, managing calendars, organising files and distributing minutes.. Prepare and maintain marketing materials, including presentations, reports, and documentation..

As a Recruiter:

• You will proactively search for talent through various channels and target various employee profiles such as Administrative, HR, Sales, and Marketing.
• You will screen resumes, conduct phone screening calls, and schedule in-person interviews.
• You will ensure an excellent candidate experience throughout the recruitment process.

As Team Assistant:

• You create attractive, creative ads and post them on various platforms.
• You support the formatting of weekly and monthly marketing emails.
• You manage our internal database and ensure accurate candidate tracking.
• You anonymize and rewrite resumes and keep important reports in Excel.

What are you going to do?In this versatile position you will have the opportunity to play an important role in our team both as Recruiter and Team Assistant./As a Recruiter:You will proactively search for talent through various channels and target various employee profiles such as Administrative, HR, Sales, and Marketing.You will screen resumes, conduct phone screening calls, and schedule in person interviews.You will ensure an excellent candidate experience throughout the recruitment process.As Team Assistant:You create attractive, creative ads and post them on various platforms.You support the formatting of weekly and monthly marketing emails.You manage our internal database and ensure accurate candidate tracking.You anonymize and rewrite resumes and keep important reports in Excel.

You prepare pricing and reimbursement submissions for local authorities, ensuring compliance..You track competitor reimbursement changes, updating internal trackers and advising business units..

As a Team Assistant, you will be responsible for a wide range of tasks

Bedrijfsomschrijving

We are a dynamic organization with an American model focused on providing high-quality legal services.To expand our team, we are looking for an enthusiastic Team Assistant to support us in a fast-paced environment.

Omschrijving

• Coordination of Office Procedures:

  • Efficiently coordinate workflows and administrative processes.
  • Follow the organization's policies and procedures.
  • Maintain positive relationships with supervisors, colleagues, and clients.

• Teamwork:

  • Act as a member of the secretarial team and provide support during absences.
  • Handle group calls and volunteer for extra work when available.

• Confidentiality:

  • Ensure the highest level of confidentiality for all client and organizational information.

• Diary Management:

  • Manage the daily schedules of attorneys, including meetings and travel arrangements.

• Client Communication:

  • Effectively communicate with clients via phone and email.
  • Sort and process client emails and documents for attorneys in their absence.

• Document Preparation:

  • Draft and type correspondence, documents, and presentations from various sources.
  • Ensure accuracy and clarity in final versions and timely completion.

• Filing and Records:

  • Use the organization's computer systems effectively.
  • Maintain both hard copy and electronic filing systems.
  • Provide support with research.

• Timekeeping:

  • Enter attorneys' timesheets into the system and meet monthly deadlines for final entries.

• Billing Support:

  • Assist with the billing process, coordinating with billing teams as needed.

• Expense Reimbursement:

  • Work with the accounts department to process reimbursements and payments.

• Handover Notes:

  • Maintain up-to-date handover notes for each designated attorney.

• Other Duties:

  • Responsible for additional secretarial and administrative tasks as requested.

Process administrative data, claims, waiting hours, etc..Report to the Supervisor Operations Arrange couplings/adjust daily planning based on operational issues or customer requests.Review planning and set priorities.

.Diary Management:..Efficiently coordinate workflows and administrative processes.. .Expense Reimbursement:.

Your responsibilities are managing inquiries, preparing offers, and following up on quotations until the deal is closed.For this, you are in daily contact with our local affiliates..

Update framework agreements and commercial documentation.Manage Tax Shelter administrative processes.Oversee legal procedures with internal and external stakeholders .Provide technical support for Tax Shelter product inquiries.

Our client, a start-up leader on its market and located in the Brabant Wallon, is currently looking for a dynamic and enthusiastic Office Manager.Do you like being in a very central role and acting as the first point of contact while performing miscellaneous clerical duties?Then don't hesitate to apply now!The company is in the region of Wauthier Braine, and is easy to reach by car, or by public transportation.

/

As Office Manager, you will perform the following tasks:

• Coordinating the daily operations and the running of the office: ordering office supplies, assuring quality office, liaising with the building concierge, the suppliers and stakeholders and working closely with the head office (for facilities, IT and finance services)
• Assisting the CEO and the business with administrative duties: handling agendas, coordinating projects where necessary, preparing documentations and presentations, assisting with correspondence and meetings coordination, handling travels arrangements, expense notes, etc.
• Coordinating the on- and offboarding of newcomers, preparing the payroll, maintaining employee records, adapting policies and procedures where necessary
• Assisting with the organisation of seasonal events (agendas, invitations, logistics, etc.)
• Leading ad-hoc administrative duties (reporting where necessary, database update, etc.)

They have an excellent reputation on the market and stand for quality, a personal approach, and long term sustainable solutions..JobomschrijvingAs the Executive Management Assistant, you'll be responsible for:.

Cette gestion s'effectue via un système interne..Vérification et collecte des données : S'assurer que toutes les informations des factures sont correctes, y compris les informations client, la description des services, les tarifs, etc..

Our client is a manufacturer for automotive parts.

You will work in the VCST E-drives prototyping and testing area, where you will support with the administrative work related to the quality assurance, prototyping and validation of new generation Electronic Drive Units (EDUs).

The following tasks will be assigned to you:

• You will support with the incoming goods inspection and quality control: perform visual inspection; manual and CMM measurements on parts and provide the measurement reports to the design team (training on this topic will be foreseen by VCST).
• Pick prototype parts according to a pick list to compose a new powertrain.
• Prepare the build reports for new transmissions and assure that parts can be traced.
• Requesting quotes for parts and tooling, placing orders in the system and follow up on order approval and deliveries.
• Managing the warehouse and stock of the prototyping area.
• Writing of test reports and providing support with a variety of administrative tasks.

· Liaise with HR for organizing new joiners welcome/ first day /facilities training/ including information about all relevant guidelines.· First line support for our administrative digital applications (meeting rooms booking system; visitor management system, Parking platform).

Assist the management team with various administrative tasks.Manage general services: liaise with service providers, monitor contracts, etc..Manage incoming and outgoing mail.Oversee office supplies and equipment management.

Additionally, you'll be involved in reporting and tracking incoming payments for the markets you support.You work closely with shipping companies and follow up the shipments.While our back office handles orders, you will oversee the process from a sales perspective ensuring everything runs smoothly and resolving any issues thar arise.

You are in charge of making meeting preparations and execution run smoothly;.You are the interface for the executives, advisors and the association members as well as external interlocutors, generally high level stakeholders;.

Produce reports, presentations, and briefs.Organize internal and external meetings (hotel, catering, venue, registration process).

Advising and reporting to association executive(s) when timely Communication & Marketing In collaboration with our  Marketing Professionals:.Update content on the association’s website and various social media channels.

Produce reports, presentations, and briefs.Organize internal and external meetings (hotel, catering, venue, registration process).