19 jobs voor Receptionist English gevonden in Brussel (Regio)

.First point of contact for clients, visitors & employees.The company is located in the centre of Brussels and easily accessible with public transport..JobomschrijvingAs a receptionist you'll be responsible for:.

Manage the front desk, handling phone calls, emails, and directing inquiries professionally..Organize schedules, meetings, and appointments, ensuring smooth daily operations..

Enjoy professional development opportunities in a supportive environment.

Benefit from a solid salary package with work-life balance in mind.

Bedrijfsomschrijving

Our client is a renowned and innovative company based in Brussels, dedicated to providing excellent service and a welcoming environment for all visitors.With a dynamic team and a strong focus on professional growth, we pride ourselves on a supportive workplace that values customer experience as much as employee satisfaction.

Omschrijving

What will you do?

• Serve as the face of our company, warmly greeting visitors, clients, and team members.
• Manage the front desk, handling phone calls, emails, and directing inquiries professionally.
• Organize schedules, meetings, and appointments, ensuring smooth daily operations.
• Handle basic administrative tasks, including filing, data entry, and preparing meeting rooms.
• Assist in handling visitor logs, security protocols, and distributing access passes.
• Support various departments with ad hoc tasks to facilitate office operations.

Facility and inventory management..Process and validate invoices..Welcoming visitors..Proactively process mails and requests and organizing agenda..

International law company.JobomschrijvingAs a Receptionist, here are your responsibilities:.

You will bring new ideas, coordinate the events with suppliers and the team;.You are the point of contact for the facility services; you arrange necessary repairs, coordinate internal moves, ensure an inviting workplace for new colleagues, you manage the electric charging stations;.

Our client is a renowned law firm, boasting a global presence.With a team of over 5000 professionals, they are committed to providing top notch services to their clients across different industries and regions..

.Agenda management..Leading the receptionist team to provide excellent front line support..Providing comprehensive organizational support..

As the Personal Assistant you will manage the CEO's professional and personal schedules, organize international travel, and prepare for meetings to ensure smooth operations.This role requires strong organizational skills and the ability to handle confidential information while providing comprehensive support at an international level.

Client Details

Our client is an international healthcare company based in Brussels, specializing in innovative medical solutions and patient care.They are experiencing significant growth and are known for fostering a collaborative and inclusive work environment that values the contributions of every team member.The client places a strong emphasis on innovation, continuously seeking ways to enhance their services and products to better serve healthcare professionals and patients worldwide.

Description

As a Personal Assistant you will be responsible for :

• Agenda management.
• Preparing presentations.
• Answering phone calls.
• Organizing international travel arrangements related to medical conferences and meetings.
• Preparing meetings and ensuring seamless organization.
• Leading the receptionist team to provide excellent front-line support.
• Providing comprehensive organizational support.

A glimpse of your tasks:

• You will be the go-to person for all kinds of inquiries: arranging taxis, ordering sandwiches, handling a broken ventilation system, organizing meetings from A to Z, etc.
• You will be the first point of contact for questions from members across Europe.
• Efficiently monitor HSE and facilities budgets and invoices in the P2P system.
• Resolve technical issues in meeting rooms in collaboration with the Service Desk team.
• Check and manage meeting room bookings and organize setups in coordination with the cleaning company.
• Collaborate with HR to welcome new employees, organize their first working day, and provide facility training, including information on relevant guidelines.
• Provide first-line support for administrative digital applications such as the meeting room booking system, visitor management system, and parking platform.
• Order and distribute office supplies.
• Support and follow up on facility issues.
• Manage incoming and outgoing mail.
• Reserve parking spaces for visitors.
• Order and manage catering services.
• Provide logistical support for company events.
• Fleet management may be included.

Assist the management team with various administrative tasks.Manage general services: liaise with service providers, monitor contracts, etc..

Administrative and Office Support:

• Provide general support to the Office Manager and the team
• Perform document photocopying, scanning and printing
• Maintain archives and storage of information
• Enter timesheets and manage travel bookings
• Assist with conference room setup and booking
• Order couriers, taxis, and manage mail collection and distribution
• Order and restock office supplies, maintaining the tidiness of the office, conference rooms, and kitchen
• Provide general support for various practices, including expense management
• Liaise with Executive Assistants in other offices, manage Outlook diaries, etc

Reception:

• Manage the daily running of the reception area
• Process incoming calls and take accurate messages
• Welcome visitors, offer beverages, and provide temporary badges, maintaining the badge log
• Accompany visitors to conference rooms and assist with their administrative needs (e.g., printing, copying)
• Maintain the tidiness and presentation of the reception area and meeting rooms
• Assist with hotel and restaurant bookings, travel arrangements, and catering
• Organize courier services and expedite mail, including registered letters

Administrative and Office Support:

• Provide general support to the Office Manager and the team
• Perform document photocopying, scanning and printing
• Maintain archives and storage of information
• Enter timesheets and manage travel bookings
• Assist with conference room setup and booking
• Order couriers, taxis, and manage mail collection and distribution
• Order and restock office supplies, maintaining the tidiness of the office, conference rooms, and kitchen
• Provide general support for various practices, including expense management
• Liaise with Executive Assistants in other offices, manage Outlook diaries, etc

Reception:

• Manage the daily running of the reception area
• Process incoming calls and take accurate messages
• Welcome visitors, offer beverages, and provide temporary badges, maintaining the badge log
• Accompany visitors to conference rooms and assist with their administrative needs (e.g., printing, copying)
• Maintain the tidiness and presentation of the reception area and meeting rooms
• Assist with hotel and restaurant bookings, travel arrangements, and catering
• Organize courier services and expedite mail, including registered letters

Schedule meetings, coordinate appointments, and manage office calendars..Maintain and order office supplies, ensuring stock levels are adequate..

As an Office Assistant in the fashion sector, you will support your colleagues while ensuring smooth daily operations.This role offers a dynamic work environment with opportunities for professional growth in a creative industry.

Client Details

An international company located in Brussels, reachable by public transport.The company is active in the fashion sector.You'll join a dynamic & familial working environment while benefiting from an international structure!

Description

Key Responsibilities:

• Greet visitors, manage phone calls, and handle incoming and outgoing correspondence.
• Schedule meetings, coordinate appointments, and manage office calendars.
• Maintain and order office supplies, ensuring stock levels are adequate.
• Support team members with administrative tasks and project coordination.
• Keep the office organized, tidy, and presentable.
• Handle filing, scanning, and archiving documents as needed.
• Assist in the preparation of presentations, reports, and other business documents.
• Collaborate with other departments to ensure efficient operations and communication.

Iedereen die het bankkantoor binnenstapt, help jij warm en professioneel verder.In het Nederlands, en français or in English.

Providing general administrative support such as preparing correspondence, receiving and sorting out mail and deliveries, scheduling appointments;.Coordinating, planning, booking, organizing, preparing and tidying rooms before and after meetings; including technical and audio visual set up, catering, or other equipment..

A new exciting opportunity as Office Assistant has just become available at one of our clients active in the legal sector.This mid-sized company is based in the centre of Brussels and is easily reachable by public transport.Do you like acting as the first point of contact, meeting and greeting visitors, answering and dispatching incoming calls, as well as performing miscellaneous clerical duties?Then don't hesitate to apply now!

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As an Office Assistant, you will perform the following tasks:

• Acting as the main point of contact for internal and external stakeholders: greeting visitors, answering incoming calls and emails, managing incoming/outgoing mail, etc.
• Preparing meeting rooms (setting up of all furniture, catering, etc.) and providing assistance with IT equipment and systems where necessary.
• Ensuring the day-to-day organisation of the office: office supplies, maintenance of the building, housekeeping and cleaning services, etc.
• Providing administrative support: filing, making copies, participation in the organisation of events (Xmas Party, teambuilding, lunches, etc.).

Are you ready to make a real impact?As the CEO's Personal Assistant, you'll be at the heart of our company's daily operations. This isn't just an admin role; you'll be the CEO's right hand, anticipating her needs, managing her schedule, and preparing key communications & presentations — all with confidence and discretion.Your support will allow her to focus on what matters most: driving our organization forward.

As the main point of contact for internal and external stakeholders, you'll ensure seamless interactions, build strong relationships, and keep things running smoothly behind the scenes.If you're proactive, adaptable, and thrive in a fast-paced environment, this is the role for you.