10 jobs voor Administration Officer gevonden in Etterbeek (1040)

Pour l'un de nos clients, une structure à taille humaine active dans le secteur de la consultance, nous recrutons un.e Management Assistant.Dans cette fonction, vous soutiendrez un Partner dans son administration quotidienne, et travaillerez sur des projets transversaux avec 3 autres Management Assistants.Les bureaux sont situés à Bruxelles-Sud et sont très faciles d'accès en transports en commun.

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En tant que Management Assistant, vous serez responsable des tâches suivantes :

• Gestion de l'agenda et des réunions en tenant compte des priorités, réservation de salles et service catering.
• Contact clients par téléphone et email ; accueil dans les bureaux, organisation de rendez-vous, suivi de dossiers, etc.
• Gestion, maintenance et mise à jour de la base de données des clients ; numérisation de documents ; archivage.
• Préparation de présentations, tableaux de bord, rapports, recherches, etc.
• Participation à l'organisation d'événements, envoi et suivi des invitations.
• Support administratif aux autres assistants et divisions

You will be the Executive Secretary to the President while also providing Administrative support to the Corporate Administration Department.

Client Details

The client is a global trading and investment organization with a diverse range of operations across industries.They are internationally active and in Brussels they are located near the European quarter, easily reachable by public transport.

Description

• Manage the president's schedule, including coordinating meetings, appointments, and bookings
• Arrange travel and handle expense settlements, providing additional ad hoc support as needed
• Organize large meetings and events, including all necessary preparations
• Oversee corporate rate contracts with hotels and airlines
• Serve as the primary contact for travel agencies, catering companies, and other service providers
• Act as a backup for the administrative assistant, assisting with visitor reception, courier/post handling, office supply orders, and inventory management
• Coordinate immigration and relocation logistics for expatriates, providing related support as required

· Perform actively general finance and accounting activities;

· Maintain finance and administrative systems to ensure smooth and efficient processes are in place;

· Undertake financial reporting of EU grants and other projects, ensure compliance with the EU financial rules for eligibility;

· Assist the design and control of PROSAFE’s EU and other projects (in both application and reporting stages).

· Perform and control actively general finance and accounting activities;

· Maintain finance and administrative systems to ensure smooth and efficient processes are in place;

· Undertake financial monitoring and reporting of EU grants and other projects, ensure compliance with the EU financial rules for eligibility;

· Provide financial advice on the design and control of PROSAFE’s EU and other projects (in both application and reporting stages).