217 jobs voor administrative assistant english gevonden

Attends meetings and prepares minutes.Serve as first point of contact in the Secretariat for IT related issues (computes, mobile phones, internet and phone server, interpretation equipment, etc.) and performs basic IT related tasks).

Fluent in English, French &/or Dutch?Then don't hesitate & apply now!Client DetailsAn international law firm located in the centre of Brussels, very accessible with public transport.

Unique Brussels is currently looking for an Office Administrative Assistant.Are you driven? Do you possess excellent communication skills in both Dutch and English?

The company created by a Belgian family has kept his familial dynamic while benefiting from an international structure!DescriptionAs Administrative Assistant you will be responsible for:Administrative support (excel, encoding, redaction of documents.) for the new leasing carsFile management & follow upTransfer of data within excel & wordUpdate the supplier contractsEmailing

The company created by a Belgian family has kept his familial dynamic while benefiting from an international structure!OmschrijvingAs Administrative Assistant you will be responsible for:Administrative support (excel, encoding, redaction of documents.) for the new leasing carsFile management & follow upTransfer of data within excel & wordUpdate the supplier contractsEmailing

Assisting in the development of office administrative systems and procedures..Performing a variety of administrative duties including meeting organization, creating, transcribing, and distributing meeting agendas and minutes.

General administrative office tasks..We are looking for an administrative assistant for a well known international client..Tasks and Responsibilities for the Administrative Assistant:. Update databases;.Assist with event registrations;.

.Support in general administration and support tasks (organize meetings, manage calendars, paperwork, answer e mails)..

The company created by a Belgian family has kept his familial dynamic while benefiting from an international structure!OmschrijvingAs Legal Administrative Assistant you will be responsible for:External contact with Embassies & Foreign Ministry for Expats documents & proceduresHandle the signatures of legal & corporate documentsEmails & CallsFollow up of invoicingEmailing

You'll join an international & dynamic team.OmschrijvingAs Management Assistant, you will be responsible for:Agenda ManagementTravel ManagementOrganisation of meetings, conferences and webinarsTranslation, redaction of documents and preparation of presentationsOther general administrative tasks

As Team Administrative Assistant, you will be assisting various departments of the law firm as well as different lawyers.

Client Details

My client is a prestigious international law firm with a strong presence in Brussels, strategically located near metro station Trône.Known for its excellence in legal services, the firm specializes in various fields, including Competition Law, which plays a key role in its Brussels operations.With a dynamic, multicultural team and a commitment to fostering a positive work environment, the firm stands out for its focus on delivering top-tier expertise while supporting professional growth and collaboration.

Description

• Provide administrative support to the HR department, lawyers, and business services teams, including diary management, travel booking, expense processing, filing, and organizing meetings or events.
• Assist with confidential documentation and data management.
• Update and maintain client contacts, mailing lists, and internal systems as needed.
• Support recruitment activities, such as coordinating interviews and arranging internal and external recruitment events.
• Flexibly handle additional tasks as needed, depending on workload and priorities.

You'll join an international legal team of 14 people.DescriptionAs Legal Administrative Assistant you will be responsible for:General support to the legal team (reviewing contracts, documents, redaction.)Creating access to the contract/document signature platforms for all employeesUpdate/general use of the legal platforms & giving related trainings to all newcomersReview internal legal processes & update manualsDrafting and reviewing corporate documents

It's a company who will provide training and guidance to their new joiners.OmschrijvingAssist in the coordination of departmental operationsFacilitate internal and external communicationsPerform administrative tasks such as scheduling, correspondence, and document managementSupport other team members with their responsibilitiesTake care of meetings: take minutes and reportsHandle confidential information with discretionAssist in the planning and preparation of meetings and eventsMaintain a high level of customer service when dealing with clientsAgendamanagement

Maintain and update the association's databases, records, and filing systems..Assist with financial administration tasks, such as invoicing, expense tracking, and budget monitoring..

Maintain and update the association's databases, records, and filing systems..Assist with financial administration tasks, such as invoicing, expense tracking, and budget monitoring..

Assist with confidential documentation and data management..Update and maintain client contacts, mailing lists, and internal systems as needed..

.Coordinate mailings, manage internal stock, and distribute promotional materials Oversee confidential document archiving and maintain office supplies Prepare meeting rooms and assist with company communication updates

Book travel arrangements (hotel reservations, restaurants, flight tickets or other ways of transport,.)Schedule and coordinate meetings (prepare Power.Points, set up the meeting room, proofread documents, send out communications) Follow up of e mails and requestsOrdering of office supplies (pens, notebooks, decorations for the office,.)Support onboarding of new employees (provide access to the systems, gather personal information for our Hr team,.)

The client is a company operating in the healthcare sector, focusing on the distribution and support of medical equipment.They work closely with healthcare providers to deliver solutions that enhance patient care and streamline medical processes.The company is dedicated to quality service and building lasting relationships with its clients in the industry.

Jobomschrijving

As a Teams Assistant, you will play a vital role in ensuring the smooth functioning of our business by providing administrative support to multidisciplinary teams.Your tasks will include:* Organize team meetings, prepare agendas, and document minutes.

* Communication and Documentation:

* Act as a liaison between departments, ensuring effective communication.

* Assist with onboarding new team members and training coordination.

* Handle daily correspondence, emails, and inquiries promptly.

* Support event planning, workshops, or team-building activities.

Book travel arrangements (hotel reservations, restaurants, flight tickets or other ways of transport,.)Schedule and coordinate meetings (prepare Power.Points, set up the meeting room, proofread documents, send out communications) Follow up of e mails and requestsOrdering of office supplies (pens, notebooks, decorations for the office,.)Support onboarding of new employees (provide access to the systems, gather personal information for our Hr team,.)

We are seeking a dynamic Receptionist/Administrative Assistant (m/f/x) to join an international law firm in Brussels.This role involves diverse administrative responsibilities and a late shift schedule (11:30 AM - 8:00 PM).

Client Details

Our client is a prestigious international law firm based in Brussels, recognized for its excellence and professionalism.They provide a collaborative and supportive environment where employees can thrive in a dynamic legal setting.

Description

• Greet visitors and handle phone calls professionally.
• Support lawyers and administrative staff with varied tasks, including invoicing and calendar management.
• Organize and coordinate travel arrangements, meetings, and events.
• Manage office facilities, supplies, and liaise with building reception for logistics.
• Handle insurance-related reimbursement requests.
• Ensure smooth operations of administrative processes with attention to detail.

We're looking for an administrative wizard or someone who gets things done.

If you're on the look-out for a job with a lot of variety as a liaison between different departments, this is it!

Communication is key in this function, as well as being service-minded, assertive, discrete, optimist and being able to prioritize your tasks yourself.

You're fluent in English and Dutch, and have basic knowledge of French.

An extra asset that can be useful is if you like to do some investigative digging into the archives or files to find the answer to an administrative question.

Organises the filing and archiving of the various administrative documents and once a year organises their destruction....Ensures the daily relationship and follow up with the external service providers of  office;.

* Make certain that administrative clients’ needs are met as the project evolves (documentation, plannings, orders…).* Create and maintain comprehensive administrative/sales documentation / minute meetings for the clients and for internal information.

Through good oral and written communication, keep colleagues internal/external as well as drivers informed of anyadjustments/problems.After thorough training, you will gain insight and responsibility to make operational decisions independently

Their offices are easily reachable by public transport.DescriptionAs Office Assistant you will be responsible for:Office management (order office furniture, catering, facility.).Organisation and coordination of internal events and meetings.Agenda management.Administrative support to the team (emails, calls, invoices,.).Reception for external clients.

Maintain and update the association's databases, records, and filing systems..Assist with financial administration tasks, such as invoicing, expense tracking, and budget monitoring..

With thousands of employees worldwide, they strive for excellence in their product development, customer service and internal operations.For their office in Machelen, they are looking for administrative & organisational support in the HR team.JobomschrijvingAs the all round HR Assistant, you will:.