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Join a purpose-driven NGO committed to making a positive impact in the community and beyond.
We are looking for an Office Manager to oversee daily operations, support our team, and ensure our office runs smoothly and efficiently.

Bedrijfsomschrijving

A dedicated NGO based in Dilbeek, committed to making a positive and lasting impact in the community.
They focus on humanitarian, social, and environmental initiatives, fostering a collaborative and mission-driven work culture that values teamwork and purpose.

Omschrijving

What you will do as an Office Manager:

• Manage day-to-day office operations
• Support the executive team
• Ensure the office environment is organized and efficient
• Coordinate events
• Fleet management
• Assist in the onboarding process for new employees

As an Office Manager you will have to oversee daily operations, coordinating administrative tasks, supporting staff, and managing budgets and resources.You will ensure a productive and efficient work environment by maintaining office policies and facilitating communication within the team.

Client Details

Our client is a well-established fashion company, known for its high-quality products.

Description

As an Office Manager :

• Oversee the daily operations of the office.
• Facilitate inter-departmental communication.
• Manage office supplies and equipment.
• Manage a budget.
• Ensure a positive and productive work environment.

Corporate communications, messaging and brand identity ..Employee communications..

Update databases;.Assist with event registrations;..Scheduling meetings and appointments;. Taking minutes at meetings;.Web administration and other IT tasks;.

OmschrijvingAs the Office Manager, you can expect the following tasks:Oversee office operations with several office assistants Create an efficient, safe and welcoming environment for employees and visitors Manage the office budget and suppliesCoordinate events organized by the company (conferences, large meetings, team buildings, etc.) Be the first person of contact for suppliers You'll report to the Managing Director and develop further the office policies Facility management Fleet management (coordination and communication)

Strategieontwikkeling: Creëer samen met het marketingteam een impactvolle, doelgroepgerichte marketingstrategie..Contentcreatie: Schrijf en ontwerp content voor social media, nieuwsbrieven, en promotiemateriaal..

.Assist with day to day administrative tasks, including scheduling meetings, managing calendars, and handling correspondence..

The Office Assistant will help to manage daily office operations and coordinate events.The role includes handling communications, organizing meetings and managing office supplies.

Client Details

Our client, a prestigious international fashion brand, is currently seeking a dynamic and organized Office Assistant to join their team in Brussels.In this fast-paced and creative environment, you will play a key role in ensuring the smooth operation of the office.

Description

As an Office Assistant, you will be responsible for the following tasks:

• Overseeing the daily operations of the office;
• Organizing and coordinating meetings, presentations, and internal events;
• Managing incoming and outgoing mail, as well as handling special shipments;
• Maintaining smooth communication with various departments and external partners;
• Drafting documents, reports, and presentations for ongoing projects;
• Managing office supply inventory and handling specific fashion-related materials;
• Welcoming visitors (partners, clients, collaborators) and addressing their requests.

Nous sommes à la recherche de Chargé d'assistance - Front Office pour un de nos clients.

En tant que Front office.Chargé d'assistance vous êtes en première ligne et réceptionnez les appels entrant des clients.

Vous collectez les informations concernant le client et grâce à votre emphatie et votre capacité d'écoute vous êtes en mesure de bien évaluer les besoins des clients et vous transmettez ces informations au service compétent.

Nous sommes à la recherche de Chargé d'assistance - Front Office pour un de nos clients.

En tant que Front office.Chargé d'assistance vous êtes en première ligne et réceptionnez les appels entrant des clients.

Vous collectez les informations concernant le client et grâce à votre emphatie et votre capacité d'écoute vous êtes en mesure de bien évaluer les besoins des clients et vous transmettez ces informations au service compétent.

Nous sommes à la recherche de Chargé d'assistance - Front Office pour un de nos clients.

En tant que Front office.Chargé d'assistance vous êtes en première ligne et réceptionnez les appels entrant des clients.

Vous collectez les informations concernant le client et grâce à votre emphatie et votre capacité d'écoute vous êtes en mesure de bien évaluer les besoins des clients et vous transmettez ces informations au service compétent.

Nous sommes à la recherche de Chargé d'assistance - Front Office pour un de nos clients.

En tant que Front office.Chargé d'assistance vous êtes en première ligne et réceptionnez les appels entrant des clients.

Vous collectez les informations concernant le client et grâce à votre emphatie et votre capacité d'écoute vous êtes en mesure de bien évaluer les besoins des clients et vous transmettez ces informations au service compétent.

Nous sommes à la recherche de Chargé d'assistance - Front Office pour un de nos clients.

En tant que Front office.Chargé d'assistance vous êtes en première ligne et réceptionnez les appels entrant des clients.

Vous collectez les informations concernant le client et grâce à votre emphatie et votre capacité d'écoute vous êtes en mesure de bien évaluer les besoins des clients et vous transmettez ces informations au service compétent.

Nous sommes à la recherche de Chargé d'assistance - Front Office pour un de nos clients.

En tant que Front office.Chargé d'assistance vous êtes en première ligne et réceptionnez les appels entrant des clients.

Vous collectez les informations concernant le client et grâce à votre emphatie et votre capacité d'écoute vous êtes en mesure de bien évaluer les besoins des clients et vous transmettez ces informations au service compétent.

As an Office Assistant in the fashion sector, you will support your colleagues while ensuring smooth daily operations.This role offers a dynamic work environment with opportunities for professional growth in a creative industry.

Client Details

An international company located in Brussels, reachable by public transport.The company is active in the fashion sector.You'll join a dynamic & familial working environment while benefiting from an international structure!

Description

Key Responsibilities:

• Greet visitors, manage phone calls, and handle incoming and outgoing correspondence.
• Schedule meetings, coordinate appointments, and manage office calendars.
• Maintain and order office supplies, ensuring stock levels are adequate.
• Support team members with administrative tasks and project coordination.
• Keep the office organized, tidy, and presentable.
• Handle filing, scanning, and archiving documents as needed.
• Assist in the preparation of presentations, reports, and other business documents.
• Collaborate with other departments to ensure efficient operations and communication.

Ull; Provide historical reference by developing and utilising filing and retrieval systems; record meeting discussions..

Administrative and Office Support:

• Provide general support to the Office Manager and the team
• Perform document photocopying, scanning and printing
• Maintain archives and storage of information
• Enter timesheets and manage travel bookings
• Assist with conference room setup and booking
• Order couriers, taxis, and manage mail collection and distribution
• Order and restock office supplies, maintaining the tidiness of the office, conference rooms, and kitchen
• Provide general support for various practices, including expense management
• Liaise with Executive Assistants in other offices, manage Outlook diaries, etc

Reception:

• Manage the daily running of the reception area
• Process incoming calls and take accurate messages
• Welcome visitors, offer beverages, and provide temporary badges, maintaining the badge log
• Accompany visitors to conference rooms and assist with their administrative needs (e.g., printing, copying)
• Maintain the tidiness and presentation of the reception area and meeting rooms
• Assist with hotel and restaurant bookings, travel arrangements, and catering
• Organize courier services and expedite mail, including registered letters

Administrative and Office Support:

• Provide general support to the Office Manager and the team
• Perform document photocopying, scanning and printing
• Maintain archives and storage of information
• Enter timesheets and manage travel bookings
• Assist with conference room setup and booking
• Order couriers, taxis, and manage mail collection and distribution
• Order and restock office supplies, maintaining the tidiness of the office, conference rooms, and kitchen
• Provide general support for various practices, including expense management
• Liaise with Executive Assistants in other offices, manage Outlook diaries, etc

Reception:

• Manage the daily running of the reception area
• Process incoming calls and take accurate messages
• Welcome visitors, offer beverages, and provide temporary badges, maintaining the badge log
• Accompany visitors to conference rooms and assist with their administrative needs (e.g., printing, copying)
• Maintain the tidiness and presentation of the reception area and meeting rooms
• Assist with hotel and restaurant bookings, travel arrangements, and catering
• Organize courier services and expedite mail, including registered letters

Our client, in the banking sector, is seeking a highly organised and detail-oriented Office Manager to join their team in Brussels.This role offers the opportunity to use your skills in finance, administration, and office management within a dynamic and supportive environment.You will be responsible for providing a range of HR services, managing general expenses, and overseeing facility services.Your excellent communication skills, both verbal and written, will be key in resolving queries and processes in an accurate and timely manner.

Your tasks as Office Manager:

• Manage and process invoice payments and bookings for personnel and non-personnel expenses, rent payments, withholding tax through local cash management system.
• Support with reconciling banks statements, suspense account reporting and other internal controls
• Manage control of suspense accounts of the branch and report to local management and to Amsterdam Finance
• Prepare and control all documents in relation to Belgium administrative authorities (professional, social, tax…)
• Liaise with external suppliers concerning purchase of office equipment and supplies
• Examine and renew maintenance agreements, rental and insurance contracts
• Ensure that premises are adequately maintained including the administration of the Brussels Branch security system (alarm, vault access)
• Ensure a professional car park management (insurance, taxes, damage reports, etc)
• Process the outgoing and incoming mail

Administrative Officer.Your Responsibilities:..Manage the overall administrative processing of files..

Contribute to market research and membership analysis..Identify and implement process improvements..Ensure data integrity and assist with data input..Generate and update regular membership reports..

As Credit Controller Specialist you check if our customers pay their invoices correctly.If problems arise from this, you contact them by mail or phone to ensure that the invoices are paid and the good cooperation can continue.

Duties:
* Follow up outstanding invoices meticulously by phone but also in writing;
* Follow up allocation of incoming payments;
* Discus payment terms as well as repayment plans with the clients;
* You are responsible for your own customer portfolio of customers in BELUX;
* Sending payment reminders from SAP;
* Internal communication with various departments;
* Reporting & cash collection;
* Internal communication with various departments.

Financial Support: prepare outgoing invoices, process incoming invoices and Financial support: process outgoing and incoming invoices and payments; .Administrative support: handle all general administration & maintenance of the office: incoming calls, order office supplies, equipment, updating memberships, etc.

Unique Brussels is currently looking for an Office Administrative Assistant.Are you driven? Do you possess excellent communication skills in both Dutch and English?

Handle member requests and maintain accurate records..Support membership acquisition and retention strategies..Identify and implement process improvements..Automate repetitive tasks and enhance workflows..

Internal communication with various departments;.Reporting & cash collection;.Internal communication with various departments.. .Follow up outstanding invoices meticulously by phone but also in writing;.

Helping with the preparation of files and possibly meetings;.Assisting with correspondence, producing mailings..

• You will work in the Department Corporate Communications and Governmental Affairs Benelux with various tasks and projects:
• You will mainly support with Internal and External Digital Communications topics: content creation for the intranet, social media and Benelux websites, monitoring of the pages, KPI analysis, communication projects and governance tasks.

As a Corporate Communications department, we are in touch with colleagues from the divisions in the Benelux as well as with colleagues from the Headquarter in Germany, and external partners.