59 jobs voor Meeting Events gevonden in Brussel (1000)

Managing a complex schedule of business meetings, conferences, personal appointments and travel..Handling day to day correspondence and drafting business letters..

.Coordinate mailings, manage internal stock, and distribute promotional materials Oversee confidential document archiving and maintain office supplies Prepare meeting rooms and assist with company communication updates

We are seeking a proactive and detail-oriented Project Assistant to support our event-related projects.The ideal candidate will assist in planning, coordinating, and executing events while managing administrative tasks and ensuring seamless operations.

Client Details

My client is an European Organisation located closed to Central Train Station and active in the medical industry.

Description

Duties and Responsibilities include but are not limited to:

• Assist in the planning and execution of events, including workshops, meetings and congress
• Place and manage orders for events related needs, including equipment, supplies, catering, and others ensuring timely delivery and quality standards mindful of budgets.
• Coordinate logistics such as venue booking, catering, transportation, and accommodation arrangements.
• Liaise with vendors, invitees, and stakeholders to ensure timely delivery of requirements.
• Maintain and update event schedules, task lists.
• If required provide on-site support during events, including setup, troubleshooting, and coordination.
• Assist with post-event evaluations and reporting.

.Assist in the planning and execution of events, including workshops, meetings and congress.If required provide on site support during events, including setup, troubleshooting, and coordination..Assist with post event evaluations and reporting..

.Manage calendars and (re)scheduling meetings.Handling international travel arrangements .Prepare reports, powerpoints and preparations to meetings.

4. Internal meetings : ..Plan and manage travel arrangements.Proceed with accommodation group bookings.

4. Internal meetings : ..Plan and manage travel arrangements.Proceed with accommodation group bookings.

As an Executive Assistant at this dynamic international design company, you will support C-level executives with agenda and travel management, office operations, event coordination, and project support.You will also act as a key point of contact for stakeholders, providing proactive administrative support.

Bedrijfsomschrijving

Our client is a dynamic, family-oriented international design and creative company based in Brussels, conveniently located near the train station and easily accessible by metro.You'll be supporting C-level executives working on exciting international projects in a fast-paced, creative environment.

Omschrijving

As an Executive Assistant, you will be a key support for the C-level team, ensuring the smooth operation of their daily activities and assisting with a variety of creative and administrative tasks, including:

• Agenda & Travel Management: Organizing schedules and travel arrangements, ensuring everything is in place for smooth and efficient operations.
• Office Management: Overseeing the day-to-day office activities and ensuring the team has all the resources they need to succeed.
• Event & Meeting Coordination: Organizing creative meetings, team events, and client presentations, both locally and internationally.
• Administrative Support: Preparing reports, presentations, managing emails and calls.
• Project Coordination: Assisting in the planning and coordination of creative projects, ensuring timelines and deliverables are met.

Organize meetings, lunches, and team events...Digitalize, close, and archive files according to firm guidelines..Manage partner's agenda, deadlines, reminders, and travel arrangements..

Organizing meeting rooms and lunches..Assist in organizing corporate events (dinner, external meetings.).Welcoming visitors..Proactively process mails and requests and organizing agenda..

The Management Assistant will support the management team in the media sector by handling administrative tasks, coordinating schedules, and organizing meetings and events.The role also involves drafting documents, maintaining communication with internal and external stakeholders, and assisting with reports and media campaigns.

Client Details

We are currently looking for a Management Assistant for our client, a leading and innovative company in the media sector.The company is based in Brussels, easily accessible by public transport and car.

Description

As a Management Assistant, you will be responsible for:

• Supporting the management team with administrative tasks;
• Coordinating and managing the management team's schedules;
• Drafting correspondence, press releases, and documents;
• Organizing and planning meetings, events, and media-related activities;
• Maintaining contact with internal and external stakeholders, including media partners and clients;
• Managing databases and filing systems;
• Assisting with the preparation of reports, presentations, and content for media campaigns;
• Acting as the right hand to the management team.

Administrative Support: Preparing reports, presentations, managing emails and calls..Project Coordination: Assisting in the planning and coordination of creative projects, ensuring timelines and deliverables are met..

For one of our clients, a service company located in the heart of Brussels, we are looking for an Executive Assistant & Office Manager.As an Executive Assistant & Office Manager, you will support the Management Team.You will also be responsible for the office management, acting like a central point for all support-related matters.

In this brand-new position as an Executive Assistant & Office Manager, you will be responsible for:

• Managing calendars and organizing meetings (virtual meetings, conference calls, appointments, conferences);
• Organizing business travels from A to Z (hotels, transport, restaurants, etc.) and following up on related expense notes;
• Preparing reports, presentations, meetings dossiers and correspondence with clients, officials, and other internal/external stakeholders;
• Assisting with the organisation of events (agenda, invitations, logistics);
• Ensuring a smooth running of the office: general office support (office facilities & supplies, maintenance of equipment, etc.), logistics around meetings and office activities, day to day communications, etc.

For an international non-profit organisation located in the heart of Brussels, we are currently looking for a Management Assistant.In this role, you will provide administrative support to several working groups acting on an international scope.

In this position as a Management Assistant, you will be responsible for the following tasks:

• Managing calendars and organizing meetings (virtual meetings, conference calls, appointments).
• Preparing meetings dossiers.
• Organizing business travels from A to Z (hotels, transport, restaurants, etc.).
• Assisting with the organisation of workshops and events.
• Maintaining the filing system and the database up to date.
• Managing incoming and outgoing mail as well as answering, filtering and forwarding calls.
• Providing administrative support: prepare, edit and translate documents and presentations, prepare regular reports, archive documents, etc.

We are looking for a Senior Receptionist to join the Office Management Team in a leading advocate organisation where you can make a meaningful impact in shaping the future of renewable energy.You will be the ambassador that sets the tone for our guests and colleagues.Presentation and delivery of service is of the upmost importance.You will report to the Director for HR & Legal

Client Details

My client is an European Organisation located in the city center of Brussels

Description

* Greeting guests, clients and newcomers to the team.

* Offering first point of call hospitality.

* Handling of complaints and ad hoc queries.

* Answering and directing phones.

* Booking meeting rooms, managing calendars and ensuring everything is always presentable.

* Organizing catering for internal meetings and events.

* Preparing and maintaining set-up of meeting rooms, including clean-up and other logistical

requirements.

* Keeping the common areas tidy and fully stocked daily (e.g., the kitchen area, the reception

area, the storage area, the first aid room, printer area, etc.).

* Organizing travel, taxis, couriers.

* Post room duties; incoming and outgoing mail management.

* Managing office supplies such as stationary, and food supplies.

* Assisting the Office Administrator on office management / environment related tasks.

* Full back-up to the Officer Administrator during holidays and sick leave

Liaising with other Business Professionals teams as required to ensure meetings and events run in an orderly manner..

Coordinating meetings and managing schedules.Assisting in the preparation of reports and presentations.Point of contact for external stakeholders.

Our client, an international non-profit organization promoting financial stability across Europe, is seeking an Office Manager/Executive Assistant.In this role, you will manage daily operations, support the Secretary General, and act as the main point of contact in Brussels, representing the organization with members and stakeholders.

As an Office Manager/Executive Assistant, you will :

• Oversee daily operations, handle member inquiries, and ensure effective communication with members and stakeholders.
• Plan and coordinate online, hybrid, and in-person events, including logistics, registrations, venues, and technical setup.
• Draft agendas, minutes, reports, and follow-ups for meetings.
• Handle invoices, monitor fees, prepare financial statements, and work with external accountants.
• Maintain and update the organization's website, systems, and databases, ensuring security and proper functionality.
• Manage newsletters, maintain contact databases, and create materials to support the organization's corporate identity.
• Communicate through social media and manage or update the organization's website.
• Assist in implementing the annual business plan, ensuring compliance with internal policies, and maintaining accurate records.

Assist in the planning and coordination of association events, including conferences, workshops, and meetings..Manage the association's membership database, ensuring accurate and up to date records..

Travel Arrangements: Plan international trips, including flights, hotels, and itineraries..Meetings Management: Schedule, coordinate, and prepare materials for meetings and events..

Maintain electronic notes,inquiries, and status of communications.Maintaining our client conference rooms and general office spaces and making sure that they are kept orderly, tidy and presentable.Confirming that meetings are scheduled correctly and assisting with any needed rebooking's.Assisting with setting up conference rooms including providing refreshments, catering and anything else that might be required to ensure that the meeting runs smoothly.Liaising with other Business Professionals teams as required to ensure meetings and events run in an orderly mannerOFFICE SERVICESOffice tours for visitors and new joinersAssist with the organization and execution of internal and client events including logistical arrangements and coordinationADMINISTRATIVE SUPPORT In addition to the office Team Assistant/s, provides some day to day administrative support to the lawyers in the Brussels office as needed.This involves direct communication with internal contacts as well as external clients.Arranges, maintains and organises appointments, schedules, calendars and e mails.Prepares documents including the creation/editing of some legal documents, spreadsheets, presentations, letters, memos and other correspondence.Screens correspondence and maintains confidential files and records.Completes other tasks as assigned or needed, including special projects.

Their offices are easily reachable by public transport.DescriptionAs Office Assistant you will be responsible for:Office management (order office furniture, catering, facility.).Organisation and coordination of internal events and meetings.Agenda management.Administrative support to the team (emails, calls, invoices,.).Reception for external clients.

With a dynamic, multicultural team and a commitment to fostering a positive work environment, the firm stands out for its focus on delivering top tier expertise while supporting professional growth and collaboration.Jobomschrijving.Provide administrative support to the HR department, lawyers, and business services teams, including diary management, travel booking, expense processing, filing, and organizing meetings or events..

The Marketing and Communications Manager will be responsible for:

• Establishing a yearly marketing plan and defining a budget in line with the company objectives.
• Maintaining and enhancing the company's brand image, ensuring messaging consistency across all marketing materials.
• Managing public relations activities (press releases, media relations, communication during crisis, etc).
• Overseeing the content creation for the various platforms and promotional materials.
• Enhancing the company's online presence.
• Managing the databases and mailing lists.
• Monitoring and analyzing the performances of digital marketing campaigns.
• Providing the sales team with necessary tools, presentations and materials.
• Working closely with other departments to ensure cohesive communication and marketing efforts.
• Organizing and managing company's participation in trade shows, conferences and other events.
• Planning and executing webinars, workshops and other virtual events to educate and engage with target audiences.
• Maintain effective internal communications.

The Marketing and Communications Manager will be responsible for:

• Establishing a yearly marketing plan and defining a budget in line with the company objectives.
• Maintaining and enhancing the company's brand image, ensuring messaging consistency across all marketing materials.
• Managing public relations activities (press releases, media relations, communication during crisis, etc).
• Overseeing the content creation for the various platforms and promotional materials.
• Enhancing the company's online presence.
• Managing the databases and mailing lists.
• Monitoring and analyzing the performances of digital marketing campaigns.
• Providing the sales team with necessary tools, presentations and materials.
• Working closely with other departments to ensure cohesive communication and marketing efforts.
• Organizing and managing company's participation in trade shows, conferences and other events.
• Planning and executing webinars, workshops and other virtual events to educate and engage with target audiences.
• Maintain effective internal communications.