216 jobs voor meeting events gevonden

As a Meeting & Event Assistant you will be the key contact for the participants in preparation to the annual event of the Association that will take place abroad in September 2025

Client Details

European Association in Brussels

Description

• Setting up and testing the registration platform
• Supporting the participants during the registration process (authorisation, payment, invoicing etc)
• Ensuring high data quality is kept in the registration system
• Handling participants questions regarding their participation at the event, such as: badges, hotel information, invoice information, provide support by phone and mail before, during and after the event
• Planning and executing payment reminders and communication
• Representing the first point of contact for events-related incoming calls and emails
• During the annual meeting, assisting the participants at the registration/information desk and in all the other activities indicated by your manager

Representing the first point of contact for events related incoming calls and emails.During the annual meeting, assisting the participants at the registration/information desk and in all the other activities indicated by your manager.

Center Parcs Park De Haan zoekt een enthousiaste voltijdse Sales Coördinator binnen de afdeling Meetings & Events!. .

Projectcoördinatie van meertalige vergaderingen met simultaanvertaling en audiovisuele support.

.

Event management van internationale meetings in de corporate en institutionele sector.

.

Selectie, kwalificatie en recrutering van gekwalificeerde conferentietolken.

.

Onboarding en support van online meertalige meetings via Zoom en overige tolktoepassingen.

Managing a complex schedule of business meetings, conferences, personal appointments and travel..Handling day to day correspondence and drafting business letters..

Travel arrangements for managers going to different events worldwide (hotels, flights, transport, meeting rooms, etc.).Follow up invoices & expenses .

.Scheduling meetings and appointments;.Update databases;.Assist with event registrations;. Taking minutes at meetings;.Web administration and other IT tasks;.

Manage orders of office supplies, courier services, catering, cleaning staff etc. .Liaise with IT service providers, designers, printers, translators, etc. .

Their Belgian office in Zaventem is looking for a new member in their team an Administration/Office/Event Assistant.OmschrijvingAs the Administration Assistant, your tasks will be to: Help with ongoing projects with the international project/event team Book meetings, send invitations & communications and follow up Handle incoming mails and courier Travel arrangements for managers going to different events worldwide (hotels, flights, transport, meeting rooms, etc.)Follow up invoices & expenses Help with the organization of events (conferences, workshops, trainings) worldwide with specific focus on Europe General admin support to the team

You'll manage travel arrangements, meetings, office operations, and liaise with various internal and external stakeholders.If you thrive in a fast paced setting and possess strong organizational skills, this is the perfect opportunity for you.Your Responsibilities as a Personal Assistant / Office Manager:Provide administrative support to senior executives, including diary management, coordinating meetings, and processing travel expenses.Organize business trips, client meetings, events, and liaise with hospitality suppliers.Collaborate with internal teams on external corporate hospitality bookings and team coordination.Assist with office management, including handling courier services, team lunches, business expenses, and internal reporting.Support the onboarding of new team members and organize team building events.Be the first person of contact in a corporate environment.

Oplossen van vragen en klachten van gasten met een proactieve en klantgerichte houding..Het opstellen van offertes voor meetings en events, het onderhouden van contact met klanten over hun wensen en behoeften en het nauwgezet opvolgen van de geplande evenement in het hotel..

Assist in the coordination of departmental operations.Facilitate internal and external communications.Take care of meetings: take minutes and reports.Handle confidential information with discretion.

We are seeking a proactive and detail-oriented Project Assistant to support our event-related projects.The ideal candidate will assist in planning, coordinating, and executing events while managing administrative tasks and ensuring seamless operations.

Client Details

My client is an European Organisation located closed to Central Train Station and active in the medical industry.

Description

Duties and Responsibilities include but are not limited to:

• Assist in the planning and execution of events, including workshops, meetings and congress
• Place and manage orders for events related needs, including equipment, supplies, catering, and others ensuring timely delivery and quality standards mindful of budgets.
• Coordinate logistics such as venue booking, catering, transportation, and accommodation arrangements.
• Liaise with vendors, invitees, and stakeholders to ensure timely delivery of requirements.
• Maintain and update event schedules, task lists.
• If required provide on-site support during events, including setup, troubleshooting, and coordination.
• Assist with post-event evaluations and reporting.

We are seeking a proactive and detail-oriented Project Assistant to support our event-related projects.The ideal candidate will assist in planning, coordinating, and executing events while managing administrative tasks and ensuring seamless operations.

Client Details

My client is an European Organisation located closed to Central Train Station and active in the medical industry.

Description

Duties and Responsibilities include but are not limited to:

• Assist in the planning and execution of events, including workshops, meetings and congress
• Place and manage orders for events related needs, including equipment, supplies, catering, and others ensuring timely delivery and quality standards mindful of budgets.
• Coordinate logistics such as venue booking, catering, transportation, and accommodation arrangements.
• Liaise with vendors, invitees, and stakeholders to ensure timely delivery of requirements.
• Maintain and update event schedules, task lists.
• If required provide on-site support during events, including setup, troubleshooting, and coordination.
• Assist with post-event evaluations and reporting.

As an Executive Assistant, you will support two C-level executives in managing their daily responsibilities, ensuring efficient communication and organization.You will also coordinate events and provide essential support for media-related projects.

Client Details

Our client is a renowned company in the media sector, based in Grimbergen.Known for their creativity and innovative projects, they offer a stimulating environment where employees thrive and contribute to impactful initiatives.

Description

• Managing and prioritizing busy agendas for C-level executives.
• Organizing travel arrangements and itineraries.
• Coordinating international and local meetings, events, and trainings.
• Preparing presentations, reports, and notes for meetings.
• Supporting the onboarding process for new hires.
• Providing general administrative support, including expense reports, correspondence, and calls.

.Manage calendars and (re)scheduling meetings.Handling international travel arrangements .Prepare reports, powerpoints and preparations to meetings.

Coördineren van alle evenementdetails, zoals catering, logistiek, sprekers en accommodatie in overleg met betrokken teams...

.Assist in the planning and execution of events, including workshops, meetings and congress.

As an Executive Assistant, you will support two C-level executives in managing their daily responsibilities, ensuring efficient communication and organization.You will also coordinate events and provide essential support for media-related projects.

Client Details

Our client is a renowned company in the media sector, based in Grimbergen.Known for their creativity and innovative projects, they offer a stimulating environment where employees thrive and contribute to impactful initiatives.

Description

• Managing and prioritizing busy agendas for C-level executives.
• Organizing travel arrangements and itineraries.
• Coordinating international and local meetings, events, and trainings.
• Preparing presentations, reports, and notes for meetings.
• Supporting the onboarding process for new hires.
• Providing general administrative support, including expense reports, correspondence, and calls.

Plan and manage travel arrangements.Proceed with accommodation group bookings.4. Internal meetings : ..

Plan and manage travel arrangements.Proceed with accommodation group bookings.4. Internal meetings : ..

We zijn op zoek naar een voltijdse managementassistent voor een bedrijf in Asse.Ben jij een administratieve duizendpoot?Neem dan zeker contact met ons op!Jij wordt een onmisbare schakel binnen het bedrijf.

Coördineren van communicatie met klanten (per telefoon of mail).Organisatie van events (jaarlijkse kantoorevents: venue, reserveren van restaurants,).

Fruit, planten, kantoorbenodigdheden,)Agendabeheer en travel management voor enkele partners (inboeken van meetings en reizen)Algemeen communicatie en dossierbeheerVoorbereiden van meetings (documenten voorbereiden, presentaties klaarzetten, notuleren,).

Fruit, planten, kantoorbenodigdheden,)Agendabeheer en travel management voor enkele partners (inboeken van meetings en reizen)Algemeen communicatie en dossierbeheerVoorbereiden van meetings (documenten voorbereiden, presentaties klaarzetten, notuleren,).

Purpose of the Job:

The HR Assistant supports the HR Department by handling administrative tasks, facilitating communication, and providing project assistance to ensure smooth operations.This role involves coordinating meetings, managing contracts, and supporting HR processes, contributing to the overall effectiveness of the team.

Responsibilities:

• Administration: Maintain organisational charts, coordinate internal and external meetings, manage contracts, follow up on invoices, and manage HR budgets and forecasts.
• Learning & Development: Assist with organising training programs, identifying training needs, and coordinating employee recognition events.
• Project Support: Provide administrative support for HR projects and ensure timely execution.
• Communication: Update the HR intranet, manage internal HR communication, and assist in organising employee/member meetings.
• HR Staff Meetings: Coordinate logistics, prepare agendas, and take minutes during HR staff meetings.
• Onboarding: Ensure all preparations are made for new hires, including setting up workstations and providing welcome support on their first day.
• Employment Contracts: Proofread employment contracts for accuracy and compliance with regulations.
• Internship Contracts: Draft and manage internship contracts and liaise with universities to coordinate placements.

Oversee Task Forces or sub groups/activities within sector groups..Compile comprehensive activity reports summarizing communication analytics, events, media outreach, and publications..

As an Executive Assistant, you will provide high-level administrative support to two C-level executives, ensuring the smooth running of their daily activities.You will play a key role in organizing their schedules and coordinating events, meetings, and communication.

Client Details

Our client is a leading international company located in Leuven, known for its innovative approach and dynamic work environment.They value professionalism, collaboration, and the development of their employees.

Description

• Managing agendas and scheduling appointments.
• Coordinating travel arrangements and itineraries.
• Organizing international and local meetings, seminars, and webinars.
• Preparing materials for meetings, including presentations, reports, and notes.
• Assisting with the onboarding process for new team members.
• Providing general administrative support, such as handling expenses, emails, calls, and reports.