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Personal Assistant and Office Coordinator

Robert Walters Brussels in BRUSSEL
Vaste jobs
Online sinds 2 jan. 2025

One of our clients, a dynamic consultancy providing strategic advice, is seeking a Personal Assistant and Office Coordinator for its Brussels office.This role is ideal for a professional with strong organizational and interpersonal skills who thrives in an international, fast-paced environment.The office has grown significantly since its establishment in 2017 and now hosts a diverse team of 15 professionals.The team works collaboratively with colleagues across multiple global offices in a vibrant, sociable workspace.

Key Responsibilities as Personal Assistant and Office Coordinator:

  • Agenda Management: Provide dedicated support to the Director, managing his busy agenda and travel arrangements.
  • Daily Operations: Oversee office supplies, manage relationships with suppliers, and handle operational needs, including snack and fruit refills.
  • Expense Management: Upload expense notes using the designated system.
  • Event Coordination: Plan and host office events such as lunches, breakfasts, and birthday celebrations.
  • Budget Oversight: Coordinate catering and manage budgets for various events.
  • Brussels Go-To: Serve as the main point of contact for hosting and organizing external events.
  • VIP Representation: Interact professionally with senior clients and VIPs, representing the Brussels office with poise.
  • Policy Awareness: Stay informed about employment policies and ensure relevant updates are shared with stakeholders.
  • Foster a collaborative and engaging office environment by supporting social initiatives and keeping the team motivated.