Our client, in the banking sector, is seeking a highly organised and detail-oriented Office Manager to join their team in Brussels.This role offers the opportunity to use your skills in finance, administration, and office management within a dynamic and supportive environment.You will be responsible for providing a range of HR services, managing general expenses, and overseeing facility services.Your excellent communication skills, both verbal and written, will be key in resolving queries and processes in an accurate and timely manner.
Your tasks as Office Manager:
- Manage and process invoice payments and bookings for personnel and non-personnel expenses, rent payments, withholding tax through local cash management system.
- Support with reconciling banks statements, suspense account reporting and other internal controls
- Manage control of suspense accounts of the branch and report to local management and to Amsterdam Finance
- Prepare and control all documents in relation to Belgium administrative authorities (professional, social, tax…)
- Liaise with external suppliers concerning purchase of office equipment and supplies
- Examine and renew maintenance agreements, rental and insurance contracts
- Ensure that premises are adequately maintained including the administration of the Brussels Branch security system (alarm, vault access)
- Ensure a professional car park management (insurance, taxes, damage reports, etc)
- Process the outgoing and incoming mail
