44 jobs voor Administrative Assistant English gevonden in Brussel (1000)

As a Junior Personal Assistant, you will assist different lawyers on their daily administrative tasks and have the opportunity to learn a lot from it.

Client Details

The client is an international law firm which recently opened a new office in the heart of Brussels.Specialised in EU law for competition and trade matters, they advise mainly multinational in their business within the European Union.

The law firm in full expansion is looking for a Junior Personal Assistant for the different lawyers.

Description

As a Junior Personal Assistant you will assist with a wide variety of tasks such as:

• Preparing the invoices
• Archiving and preparing files
• contacting the clients
• Travel arrangements
• Support for various Office Management needs
• .

What will you do?

• Warm welcome: You are the friendly face that greets visitors, suppliers, and members.
• Mail handling: You manage the internal mail distribution and outgoing correspondence flawlessly.
• Meeting room management: You meticulously plan and organize meetings.
• Office management: Thanks to you, the office spaces are always tidy and supplies are always stocked.
• Safety measures: You ensure that all prevention and protection measures are strictly followed.

Additionally, you will support:

• Accounting: From processing purchase invoices to preparing payment files.
• HR tasks: Adding a personal touch to birthdays, illnesses, and other special occasions.
• Administrative support: Assisting with various board activities and strategic meetings.
• Events and activities: Playing a crucial role in organizing events.

As a growing company, Robert Walters is constantly looking for future talents to enrich our teams.

For our Head Office situated in Brussels (Ixelles), we are looking for a motivated Recruitment Assistant to support and actively participate to the further development of one of the Walters People divisions and its business.You will directly report to the Manager and work hand in hand with a team of 8 dynamic and enthusiastic consultants.

Robert Walters

Main tasks of a Recruitment Assistant:

• Help the team in day-to-day planning: booking of meetings etc.
• Assist in all administrative sides of the screening process: create candidates, plan interviews, adapt CV's, process files, update candidate files.
• Help adjust job descriptions to company format.
• Post vacancies on different job boards and ensure a correct follow-up by the consultants.
• Help set up client contracts.
• Ad hoc administrative tasks: create Power.Point, maintain database, etc.

Are you an organized and proactive individual with a passion for technology?Do you thrive in a dynamic work environment and enjoy providing top-notch administrative support?If so, we have the perfect opportunity for you!

In this role, you will work closely with senior executives to ensure smooth day-to-day operations and contribute to the overall success of the organization.

Bedrijfsomschrijving

We are a rapidly growing technology company based in Brussels, and we are seeking a dedicated Personal Assistant to join our team.

Omschrijving

• Provide comprehensive administrative support to senior executives, including calendar management, travel arrangements, and expense reporting.
• Coordinate meetings and conference calls, including scheduling, agenda preparation, and logistical arrangements.
• Assist with the preparation of presentations, reports, and other documents as needed.
• Manage communication channels, including email correspondence and phone calls, in a professional and timely manner.
• Handle confidential information with discretion and maintain the highest level of confidentiality at all times.
• Perform general office duties, such as filing, photocopying, and organizing documents.

As an Attorney Assistant you are assisting a team of lawyers and helping them in their day to day tasks

Client Details

The company is an international legal firm

Description

As a Legal Management assistant you are in charge of:

• Performing complete secretarial functions for attorneys and/or paralegals requiring knowledge of format, procedure, and specialized terminology
• Drafts, revises, and submits client billings.May contact clients regarding delinquent bills
• Coordinates travel arrangements.Updates attorneys concerning mail and phone messageswhile traveling
• Researching and obtaining a wide variety of information or documents requested by attorneys and/or paralegals
• Processes expenses and/or invoices for payment
• Maintains and tracks inbox and/or calendars for attorneys

Have you ever dreamed of working in a prestigious company and taking on new challenges every day?Then this position is made for you!For an international company located in the heart of Brussels, we are currently looking for a Management Assistant.You will be part of a pool of Management Assistants and will provide administrative support to a team of 7 dynamic and enthusiastic professionals.

In this position as a Management Assistant, you will be responsible for the following tasks:

• Managing calendars and organizing meetings (set priorities, resolve possible conflicts with timetables, etc.)
• Organizing business travels from A to Z all over the world (hotels, transport, restaurants, visas, etc.)
• Managing incoming and outgoing mail as well as answering, filtering and forwarding calls
• Providing administrative support: prepare and translate documents and presentations, maintain a filing system, Management Assistant for expense notes and purchase orders, office caring, etc.

For an international non-profit organisation located in the heart of Brussels, we are currently looking for an Executive Assistant.In this role, you will provide administrative support to several working groups acting on an international scope.

In this position as an Executive Assistant, you will be responsible for the following tasks:

• Managing calendars and organizing meetings (virtual meetings, conference calls, appointments)
• Preparing Power.Point presentations and ad-hoc materials for meetings, take notes and draft summaries
• Organizing/coordinating meetings abroad and handle all travel arrangements
• Assisting with the organisation of workshops and events
• Answering, screening and transferring incoming phone calls
• Dispatching incoming correspondence by letters and email
• Providing administrative support: preparing, editing and translating documents and presentations, maintaining the filing system up to date, prepare regular reports, archive documents, etc.

Bedrijfsomschrijving

Our client is an international company based in Brussels.Offices are reachable by public transports.

Omschrijving

• Handle travel arrangements and expenses for the Head of Office.
• Prepare travel files and summaries.
• Manage calendar and meetings.
• Organize events (seminars, lunches, dinners).
• Prepare files and visit notes.
• Manage expatriation expenses and reporting.
• Provide support for visiting manager (reception, travel, IT, booking rooms).
• Assist in creating files and presentations for external contacts.
• Interface with suppliers, accounting, and banking.
• Oversee building maintenance and service providers.
• Manage IT equipment and contracts.
• Collect and archive tax documents.
• Handle invoice payments.
• Manage visitor access and office security systems.
• Monitor activities, attend conferences, transcribe hearings.