69 jobs voor Administrative Assistant English gevonden in Brussel (1000)

Draft circular and other documents.Create survey databases, inputs data received and prepare analysis .

Fluent in English, French &/or Dutch?Then don't hesitate & apply now!Client DetailsAn international law firm located in the centre of Brussels, very accessible with public transport.

Fluent in English, French &/or Dutch?Then don't hesitate & apply now!Client DetailsAn international law firm located in the centre of Brussels, very accessible with public transport.

Our client, a well-established company in the real estate sector, is looking for a Junior Team Assistant to provide essential administrative support.This is a great opportunity for someone looking to start their career in a structured, professional environment.The ideal candidate is organized, proactive, and detail-oriented, with strong communication skills in French, Dutch, and English.

Your Responsibilities as a Junior Team Assistant:

• Agenda management: schedule and coordinate meetings with internal teams, clients, and colleagues from different departments.
• Meeting coordination: organize team meetings, book hotels, and arrange business lunches.
• Data entry: accurately encode information into the company database.
• Administrative support: take notes during meetings and help keep internal processes running smoothly.

Maintain and update the association's databases, records, and filing systems..Assist with financial administration tasks, such as invoicing, expense tracking, and budget monitoring..

The client is a company operating in the healthcare sector, focusing on the distribution and support of medical equipment.They work closely with healthcare providers to deliver solutions that enhance patient care and streamline medical processes.The company is dedicated to quality service and building lasting relationships with its clients in the industry.

Jobomschrijving

As a Teams Assistant, you will play a vital role in ensuring the smooth functioning of our business by providing administrative support to multidisciplinary teams.Your tasks will include:* Organize team meetings, prepare agendas, and document minutes.

* Communication and Documentation:

* Act as a liaison between departments, ensuring effective communication.

* Assist with onboarding new team members and training coordination.

* Handle daily correspondence, emails, and inquiries promptly.

* Support event planning, workshops, or team-building activities.

Their offices are easily reachable by public transport.DescriptionAs Office Assistant you will be responsible for:Office management (order office furniture, catering, facility.).Organisation and coordination of internal events and meetings.Agenda management.Administrative support to the team (emails, calls, invoices,.).Reception for external clients.

Assist in organizing key admissions events, such as Open Days and school community engagement activities..Contribute to process improvements that enhance the overall admissions experience..

Provide administrative support to different departments, including HR, finance, and marketing, as required..Maintain filing systems (both digital and physical) for efficient retrieval and organization of company records..

The office is located in the centre of Brussels and is easily accessible.In this brand new position as a Team Assistant, you will be responsible for: Support the Legal team:Provide overall administrative legal supportKeep legal documents up to dateAssist with insurance managementSupport the IT team:Guarantee fluent management processes for the users, considering internal guidelines and proceduresHandle and coordinate user management changes (entities, staff, transfers, contract extensions, etc.), while ensuring data accuracySupport with ad hoc administrative tasks: helping with the running of the office, the planning of meetings and office activities, etc.

.Organising internal events (fashion team building, seasonal events, after show parties, etc.).Managing office supply orders and inventory..Assisting with the management of company assets.

The ideal candidate will demonstrate adaptability, financial acumen, proactive task ownership, and effective collaboration with various teams.BedrijfsomschrijvingWe're a leading global law firm that specialises in advising the world's top companies, financial institutions, and governments on their most challenging transactions and assignmentsOmschrijvingRevenue and Matter Management:Oversee the administrative aspects of matter management, including entering key information into databases, preparing client engagement letters, and providing regular fee updates.Monitor revenue metrics, such as unbilled fees, and address any issues with senior colleagues.Support regular billing cycles and maintain financial accuracy in collaboration with internal revenue teams.Ensure invoices comply with agreed fee arrangements and prepare necessary supporting documentation.Resolve e.Billing issues and liaise with client finance teams regarding billing details.Administrative Support:Provide comprehensive administrative support, including managing correspondence, calendars, meetings, and travel arrangements.Assist with document production and management using Word, Power.

The Administrative Assistant will be based in Brussels to work closely with all teams to review company operations and look for ways to maximize internal processes.
Ensuring the organization maintains excellent clerical, and administrative practices.

Client Details

The client investment fund specializing in Real Estate currently operating in different countries.The company's tagline, 'exceptional projects at outstanding locations', reflects the company's capacity for detecting hidden gems for both end-users and investors.The investment products allow investors to indirectly invest in high-quality real estate and benefit from superior returns.With a successful development track record of over several years, the client is looking for YOU to support its growth strategy.

Description

• Handle various administrative tasks such as correspondence, file management and archiving,
• Liaise with service providers and external suppliers,
• Fill various documents and maintain databases,
• Organise & store sensitive information correctly,
• Supports and performs administrative requirements for various committees and facilitate the completion of regular reports,
• Other tasks as assigned.

.Provide comprehensive administrative support, including managing correspondence, calendars, meetings, and travel arrangements..

Schedule and deploy floor staff to ensure full coverage of all positions Create and manage work rosters, considering staff availability and site requirements Track leave entitlements, including annual leave, public holidays, and statutory leave, in compliance with Belgian labor laws Ensure appropriate leave scheduling while maintaining adequate staffing levels Administer working hours, leaves, and vacations Collaborate with the payroll officer to process payroll and benefits, ensuring compliance with Belgian social security and tax regulations Handle administrative aspects of parental leave, care leave, and other forms of time credit .Working Hours:.

As a Management Assistant/Personal Assistant, you support lawyers with various administrative and organizational tasks.

Bedrijfsomschrijving

Our client is a renowned company in the professional services industry, valued for its personal approach, quality, and trust.Guided by principles of integrity, authenticity, and stability, they deliver solutions rooted in legal expertise and business experience, forging lasting relationships with market leaders.One of their teams is currently looking for a new Management Assistant (m/f/x).

Omschrijving

As the Management Assistant, your tasks will consist of:

• Providing administrative support to the attorneys and the team.
• Manage calendars, appointments and travel arrangements;
• Assist with preparation of legal documents and presentations;
• Coordinate and maintain an eye on deadlines / projects;
• Handle confidential information in a professional and discreet manner;
• Interface professionally with clients, colleagues and management;
• Support in research and preparation for meetings and cases;
• Perform any other tasks as required by the team.

You'll manage travel arrangements, meetings, office operations, and liaise with various internal and external stakeholders.If you thrive in a fast paced setting and possess strong organizational skills, this is the perfect opportunity for you.Your Responsibilities as a Personal Assistant / Office Manager:Provide administrative support to senior executives, including diary management, coordinating meetings, and processing travel expenses.Organize business trips, client meetings, events, and liaise with hospitality suppliers.Collaborate with internal teams on external corporate hospitality bookings and team coordination.Assist with office management, including handling courier services, team lunches, business expenses, and internal reporting.Support the onboarding of new team members and organize team building events.Be the first person of contact in a corporate environment.

As an Event Assistant in a leading fashion company, you will support the organization of both internal and external events while assisting with day-to-day office operations.This role offers a dynamic, creative environment where you can develop your skills and grow within the fashion industry.

Client Details

Our client is a prestigious international fashion brand, known for its innovation and style.With modern offices located in Brussels, this dynamic company offers a fast-paced, creative atmosphere where you'll have the chance to develop your skills, showcase your creativity, and grow within the fashion industry.

Description

As an Event Assistant, your role will include:

• Organising internal events (fashion team-building, seasonal events, after-show parties, etc.)
• Supporting the coordination of external events (fashion shows, influencer events, etc.)
• Assisting the office manager with the day-to-day operations of the office.
• Managing office supply orders and inventory.
• Assisting with the management of company assets.
• Providing general administrative support.

Managing schedules and communications.Handling administrative tasks such as file management and meeting organization.Providing facilities support, including ordering office supplies.Assisting the management team with various projects.

Organize and coordinate travel arrangements, meetings, and events..Manage office facilities, supplies, and liaise with building reception for logistics..

We are looking for an administrative assistant..Key responsibilities :.Responsible for the preparation of internal seminars/workshops organised by the unit.Layout of position papers, reports.

For an international non-profit organisation located in the heart of Brussels, we are currently looking for a Management Assistant.In this role, you will provide administrative support to several working groups acting on an international scope.

In this position as a Management Assistant, you will be responsible for the following tasks:

• Managing calendars and organizing meetings (virtual meetings, conference calls, appointments).
• Preparing meetings dossiers.
• Organizing business travels from A to Z (hotels, transport, restaurants, etc.).
• Assisting with the organisation of workshops and events.
• Maintaining the filing system and the database up to date.
• Managing incoming and outgoing mail as well as answering, filtering and forwarding calls.
• Providing administrative support: prepare, edit and translate documents and presentations, prepare regular reports, archive documents, etc.

The Management Assistant will support the management team in the media sector by handling administrative tasks, coordinating schedules, and organizing meetings and events.The role also involves drafting documents, maintaining communication with internal and external stakeholders, and assisting with reports and media campaigns.

Client Details

We are currently looking for a Management Assistant for our client, a leading and innovative company in the media sector.The company is based in Brussels, easily accessible by public transport and car.

Description

As a Management Assistant, you will be responsible for:

• Supporting the management team with administrative tasks;
• Coordinating and managing the management team's schedules;
• Drafting correspondence, press releases, and documents;
• Organizing and planning meetings, events, and media-related activities;
• Maintaining contact with internal and external stakeholders, including media partners and clients;
• Managing databases and filing systems;
• Assisting with the preparation of reports, presentations, and content for media campaigns;
• Acting as the right hand to the management team.

.Document management and correspondence: Re reading and finalising letters, reports and memos; managing correspondence and email traffic..

Handle various administrative tasks such as correspondence, file management and archiving,.Liaise with service providers and external suppliers,.

Perform translations (NL FR ENG), proofread texts, and compose letters and emails..Handle various administrative tasks for the entire team, including agenda management, orders, and other administrative duties..

Daily contacts with the other departments (logistic, finance, IT, distribution, etc.) ;.Follow up of shipments, off takes and stocks ;.Office matters..Support the office matters (telephone , ).

Purpose of the Job:

The HR Assistant supports the HR Department by handling administrative tasks, facilitating communication, and providing project assistance to ensure smooth operations.This role involves coordinating meetings, managing contracts, and supporting HR processes, contributing to the overall effectiveness of the team.

Responsibilities:

• Administration: Maintain organisational charts, coordinate internal and external meetings, manage contracts, follow up on invoices, and manage HR budgets and forecasts.
• Learning & Development: Assist with organising training programs, identifying training needs, and coordinating employee recognition events.
• Project Support: Provide administrative support for HR projects and ensure timely execution.
• Communication: Update the HR intranet, manage internal HR communication, and assist in organising employee/member meetings.
• HR Staff Meetings: Coordinate logistics, prepare agendas, and take minutes during HR staff meetings.
• Onboarding: Ensure all preparations are made for new hires, including setting up workstations and providing welcome support on their first day.
• Employment Contracts: Proofread employment contracts for accuracy and compliance with regulations.
• Internship Contracts: Draft and manage internship contracts and liaise with universities to coordinate placements.