The Billing and Finance functions provide exceptional service to the Firm's partners, clients, and internal stakeholders.The candidate must be highly flexible and committed to quality, customer service, and teamwork in a fast-paced environment.
Bedrijfsomschrijving
The Brussels office specializes in competition and antitrust law, European regulations, and litigation.Led by notable partners such as Ali Nikpay, Christian Riis-Madsen, and David Wood, the team is highly regarded for their expertise in these areas.The office also offers services in mergers and acquisitions, privacy and data security, and international arbitration.
Omschrijving
Billing Responsibilities
- Produce and review pre-bills for Brussels and other offices, ensuring timely and accurate billing.
- Respond promptly to billing queries, meet with partners as needed, and prepare backup documentation.
- Ensure bills comply with local billing rules and tax legislation, and obtain necessary approvals for special rates/discounts.
- Understand various matters to ensure prompt billing cycles and meet tight deadlines.
- Raise bills only for entities with appropriate Client Due Diligence and report issues to the compliance partner.
- Produce and accurately submit e-billed invoices and address queries from the e-billing team.
Accounts Payable/Expenses (Systems: Chrome River/Aderant)
- Review invoices and expense claims for accuracy, tax validity, and compliance; post overhead invoices on Chrome River.
- Set up bank transfer payments and submit supporting documentation for approval.
- Post invoices on Aderant and prepare manual cheque requests and one-off bank transfers.
- Manage high-volume e-invoices, post Firm credit card transactions, and resolve transaction issues.
- Maintain master Vendor records, set up new vendor details, and manage the vendor call back log.
Accounts Receivable & Treasury
- Check and post daily receipts in the Brussels bank account onto Aderant.
- Manage cash flow, provide cash flow forecasts, and request funding transfers or transmit excess funds.
- Prepare monthly bank account reconciliations and submit reports to the Treasury team.
- Assist with VAT and taxation preparations and post tax payments and receipts as necessary.
Other Duties
- Perform other reasonable duties related to accounting and finance as assigned by key managers.
