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Office Manager

ROBERT WALTERS BRUSSELS in BRUSSEL
time Online sinds 16 oktober 2024 - Tijdelijke jobs

Our client, in the banking sector, is seeking a highly organised and detail-oriented Office Manager to join their team in Brussels.This role offers the opportunity to use your skills in finance, administration, and office management within a dynamic and supportive environment.You will be responsible for providing a range of HR services, managing general expenses, and overseeing facility services.Your excellent communication skills, both verbal and written, will be key in resolving queries and processes in an accurate and timely manner.

Your tasks as Office Manager:

  • Manage and process invoice payments and bookings for personnel and non-personnel expenses, rent payments, withholding tax through local cash management system.
  • Support with reconciling banks statements, suspense account reporting and other internal controls
  • Manage control of suspense accounts of the branch and report to local management and to Amsterdam Finance
  • Prepare and control all documents in relation to Belgium administrative authorities (professional, social, tax…)
  • Liaise with external suppliers concerning purchase of office equipment and supplies
  • Examine and renew maintenance agreements, rental and insurance contracts
  • Ensure that premises are adequately maintained including the administration of the Brussels Branch security system (alarm, vault access)
  • Ensure a professional car park management (insurance, taxes, damage reports, etc)
  • Process the outgoing and incoming mail

Facility Manager

ROBERT WALTERS in BRAINE-L'ALLEUD
time Online sinds 6 november 2024 - Vaste jobs

Key Responsibilities for the Facility Manager:

  • Development and follow-up of a policy on building and infrastructure management.
  • Ensuring an attractive environment that meets users' needs and wishes, at an optimal cost.
  • Managing budgets and costs for facility services and projects across the sites.
  • Act as a point of contact for employee facility-related questions.
  • Develop and implement policies and procedures related to psychosocial risks.
  • Conduct risk analyses and audits to identify and assess psychosocial risks within the organization.
  • Develop and execute action plans to mitigate psychosocial risks.
  • Advise and support management and employees on stress management, conflict resolution, burnout prevention, and other psychosocial issues.
  • Provide training and information sessions to employees on psychosocial risks and workplace well-being.
  • Take on a coaching role in support programs for employees dealing with psychosocial issues such as substance abuse, stress complaints, burnout, depression, trauma, or reintegration trajectories, in collaboration with our occupational health physicians.
  • Collaborate with HR and other departments to ensure a holistic approach to employee well-being.
  • Stay informed about the latest developments and legislation regarding prevention and psychosocial aspects.
  • Act as the primary contact for our prevention service, working closely with them on specific files or projects.
  • Serve as a permanent representative on the Committee for Prevention and Protection at Work, contributing to discussions and decision-making on workplace safety and health matters.