In a legal environment, a billing assistant is responsible for preparing and managing client invoices, tracking billable hours, ensuring compliance with billing guidelines, and supporting attorneys and the finance team in handling confidential financial records and payment follow-ups.
Client Details
- Global law firm with a strong international presence across numerous regions and sectors
- Provides a full range of legal services, including corporate, litigation, employment, intellectual property, and regulatory services
- Known for its expertise in complex, cross-border transactions and high-stakes legal matters
- Focuses on providing industry-specific legal advice, catering to clients in finance, technology, real estate, healthcare, and more
- Emphasizes innovation and technology in legal services, often using digital tools to improve efficiency and client experience
- Recognized for its commitment to diversity, inclusion, and pro bono work across the communities it serves
Description
Key Responsibilities:
- Billing Preparation & Adjustments: Assist in preparing bills by verifying client data, calculating billable amounts, and performing necessary adjustments (e.g., splitting, transferring, or writing off entries).
- Invoice Management: Make minor amendments to finalized invoices, issue credit notes, and maintain updated billing data as required.
- Internal Billing Operations: Support the legal team by allocating time across fee earners to maintain balanced recovery rates, issuing zero invoices for internal adjustments, and managing entries against advance fees.
- Reporting & Documentation: Generate and analyze billing reports, assist with audits by providing documentation, and manage the timely distribution of invoices and financial reports.
- Payment & Collections Support: Assist in the credit collection process, resolve payment issues, and respond to billing inquiries from team members and clients.
- Collaboration & Continuous Improvement: Work closely with the shared services team and other offices for multi-payer cases, contribute to billing process improvements, and keep onboarding materials updated.
- Team Support & Compliance: Support colleagues with daily tasks and development, ensuring all billing practices meet firm standards and guidelines.
