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Accounting and Billing Specialist - Brussel

PAGE PERSONNEL in BRUSSEL
time Online sinds 11 oktober 2024 - Vaste jobs

The Billing and Finance functions provide exceptional service to the Firm's partners, clients, and internal stakeholders.The candidate must be highly flexible and committed to quality, customer service, and teamwork in a fast-paced environment.

Bedrijfsomschrijving

The Brussels office specializes in competition and antitrust law, European regulations, and litigation.Led by notable partners such as Ali Nikpay, Christian Riis-Madsen, and David Wood, the team is highly regarded for their expertise in these areas.The office also offers services in mergers and acquisitions, privacy and data security, and international arbitration​.

Omschrijving

Billing Responsibilities

  • Produce and review pre-bills for Brussels and other offices, ensuring timely and accurate billing.
  • Respond promptly to billing queries, meet with partners as needed, and prepare backup documentation.
  • Ensure bills comply with local billing rules and tax legislation, and obtain necessary approvals for special rates/discounts.
  • Understand various matters to ensure prompt billing cycles and meet tight deadlines.
  • Raise bills only for entities with appropriate Client Due Diligence and report issues to the compliance partner.
  • Produce and accurately submit e-billed invoices and address queries from the e-billing team.

Accounts Payable/Expenses (Systems: Chrome River/Aderant)

  • Review invoices and expense claims for accuracy, tax validity, and compliance; post overhead invoices on Chrome River.
  • Set up bank transfer payments and submit supporting documentation for approval.
  • Post invoices on Aderant and prepare manual cheque requests and one-off bank transfers.
  • Manage high-volume e-invoices, post Firm credit card transactions, and resolve transaction issues.
  • Maintain master Vendor records, set up new vendor details, and manage the vendor call back log.

Accounts Receivable & Treasury

  • Check and post daily receipts in the Brussels bank account onto Aderant.
  • Manage cash flow, provide cash flow forecasts, and request funding transfers or transmit excess funds.
  • Prepare monthly bank account reconciliations and submit reports to the Treasury team.
  • Assist with VAT and taxation preparations and post tax payments and receipts as necessary.

Other Duties

  • Perform other reasonable duties related to accounting and finance as assigned by key managers.

Consultant

SIMAC in
time Online sinds 14 augustus 2024 - Vaste jobs

Werken bij Simac ICT Belgium: dat is de zekerheid van een internationale groep met de cultuur van een familiebedrijf.Voor ons expertisecentrum in Heverlee (België) zoeken we een Consultant.

Dit ga je doen

Als Consultant duik je in de wereld van onze klanten, waar je hun behoeften en vereisten verkent, zowel door diepgaand overleg met de klant als door grondige analyse van documentatie.Je bent de sleutelfiguur die aanvragen omzet naar uitgewerkte oplossingen, op technisch, financieel en commercieel vlak.
Daarnaast: 

  • Je bent onze bruggenbouwer, die complexe technische uitdagingen omzet naar heldere en gestructureerde oplossingen, zonder de grote lijnen uit het oog te verliezen.
  • Met jouw creatieve pen en presentatievaardigheden weet je technische specificaties om te zetten naar begrijpelijke verhalen, perfect afgestemd op verschillende doelgroepen.
  • Je bent onze ambassadeur bij klanten, waarbij je niet alleen jouw voorstellen presenteert, maar ook zorgt voor een succesvolle onderhandeling.
  • Je ondersteunt het team van Project Managers bij de opstart van projecten en indien nodig tijdens de uitvoering ervan.
  • Je houdt een vinger aan de pols van de projecten die je leidt, met regelmatige updates en rapportages naar de klant, zodat zij altijd op de hoogte zijn van de voortgang.
  • Je hebt een sales mindset om nieuwe business te detecteren en onderhoudt hiervoor actief een extern netwerk met klanten, leveranciers, distributeurs, vendoren …
  • Je blijft proactief je kennis vergroten van (nieuwe) technologische ontwikkelingen binnen de domeinen van Data Center & Connectivity Solutions, en blijf je jezelf uitdagen door het behalen van product- en vendor certificaten.

IT Manager

MICHAEL PAGE INTERNATIONAL (BELGIUM) in BRUSSEL
time Online sinds 4 november 2024 - Vaste jobs

Our client is a French luxury house, well known for its artisanal craftsmanship and exceptional quality across leather goods, fashion, and home collections.

Their network includes eight stores (Brussels, Antwerp, Knokke, Amsterdam, Copenhagen, Stockholm, Oslo, etc.), one concession store (Luxembourg), and a regional headquarters in Brussels.

As part of their development, they are seeking their future IT Manager.The position will be based in Brussels.

The primary mission of the IT Manager is to deploy and provide the subsidiary's employees with the necessary IT and communication tools and infrastructure (hardware, networks, and software) needed to perform their roles, adhering to the group's policies and strategy and with a strong focus on service for both users and end clients.For this, the IT Manager collaborates closely with central teams and various service providers.

Scope:

  • Approximately 200 employees across 10 locations in 5 countries.
  • Includes management of fixed and portable workstations, POS systems, payment terminals, telephony, printers, servers, etc.
  • Manages the relationship with the current service provider, including allocation of tasks and resources between internal and external resources.
  • Works closely with the Regional Retail Operations Manager and the European and Group IT Departments.



Main Responsibilities

  • Vendor and Budget Management: With support from the Europe IT Manager and Finance Management, prepares the annual budget and revisions based on subsidiary needs and group directives.
  • Responsible for monitoring expenditures and budget tracking.
  • Organizes, supervises, and oversees work by recurring or regular service providers.
  • Conducts regular tenders and benchmarking to ensure vendor effectiveness.
  • Leads weekly IT committee meetings.



Support

  • Provides support to all subsidiary users to assist in resolving any IT, communication, or payment-related incidents.
  • Monitors incident resolution and service requests with the support and tools provided by the group IT team and/or external vendors.
  • Prepares monthly reports on key performance indicators and proposes action plans.



IT Asset and User Profile Management

  • Manages the IT asset inventory, including telephones, communication, and payment tools: purchases as per group procedures, orders, inventory, and anticipates replacements.
  • Creates profiles and oversees access management based on managers' requests.



Tool Performance and Security

  • Enforces group security policies within the IT domain and completes IT security procedures as needed.
  • Helps prepare and updates the business continuity plan (procedures, backups, etc.).
  • Supports both internal and external auditors.
  • Alerts and collaborates with internal auditors in case of compliance risks or issues.
  • Regularly assesses infrastructure performance and provides recommendations.
  • Reports to the group and Europe IT Manager on IT security and shares relevant information.



Tool Deployment

  • Implements the local IT plan or group-defined strategy (implementation, project follow-up, configuration, testing).
  • Communicates needs and encountered issues with the group IT management and Europe IT Manager.
  • Proposes improvements to current systems and processes by understanding business needs, represents the subsidiary's interests within the group, leads a roadmap, and ensures responsiveness to urgent, especially retail, needs.